How Top Businesses Make Their Meetings More Productive

Holding a productive business meeting can be a challenge. The first thing to consider is whether or not your business meeting is absolutely essential. If the same objective could be accomplished by sending a few emails around, don’t hold the meeting. Meetings take time to plan and organise and don’t forget you’ll be paying staff for time spent in the meeting, so make your meetings count!

Here are some of the secrets that successful businesses use to maximise their meeting productivity:

Be prepared

First, consider what it is that you want the meeting to achieve. Every other step should be structured around this. Possible goals could be sharing information with a group, or gathering opinions.

Once you know what you want the meeting to achieve, create an agenda and share it with staff and colleagues before the meeting. This helps people to prepare for your meeting and means that the meeting has structure and is more likely to remain on topic and on schedule.

Making sure that everything is done by the book should be your primary goal in both meetings and business in general. Make the first step today by forming your company using our company formation service. It’s stress and hassle free and you’ll be one step closer to achieving your business dreams. Find out more about our online company formation service here.

Control more outspoken individuals

While there is nothing wrong with people voicing their opinion, some people are more vocal than others. Devise a way of allowing everyone to share their opinions without overbearing individuals covering the quieter voices. Show your colleagues that everyone’s opinion is valued.

Keep to a timed schedule

Set a meeting start and finish time and stick to it. If you start late, you’re putting out the message that it’s okay to be late and people in your business who were on time will be frustrated. Ending on time is also important. Nobody likes meetings that drag on and the people you’re meeting with may have other commitments and business matters that they have to dash off for. Keeping to a schedule also shows that you’re reliable and well organised.

Offer refreshments

You’ll be amazed by the positive effect that offering food and drink has on meeting productivity. As well as being an act of kindness, offering tea, coffee, cold drinks and even cake, biscuits, or other snacks, makes people feel welcome and boosts motivation at your meeting.


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